PA / Office Manager

  • Sonovate
  • Cardiff, United Kingdom
  • Oct 14, 2017
Full time Information Technology

Job Description


Can you picture yourself working in a fresh, innovative FinTech in Cardiff who are challenging the market and bringing Finance to the 21st Century?


Sonovate is the fastest growing Fintech organisation that is taking the recruitment sector by storm. Our package of finance and cloud based technology has allowed us to rise to the top and we have a few awards to our bow too. We’re nothing short of ambitious and seeking dynamic, like-minded individuals to join us on our journey.


We are looking for people who have great ideas... the game changers and the rule breakers!

Sonovate is about challenging the status quo and we employ the best of the best. If you like what you’re reading so far, carry on ... Our vision is transparent, our working environment is unique and every employee shares our success … we are a million miles away from the corporate finance environment!


This is where you come in … we are looking for a PA / Office Manager to be part of our Cardiff Office and provide support to our two Co-CEO’s who founded Sonovate in 2012. As the company embarks on a period of high growth, you will enjoy a fast paced and diverse role, working closely with the Executive team and helping keep our offices fresh, fuelled and ready to deliver!


The Challenge:

  • Proactive support the two Co-CEO's, ensuring they are adequately prepared with their schedules and supporting materials where required
  • Act as the point of contact between Executives as well as internal and external stakeholders
  • Coordinate and provide quality support by handling daily requests and queries appropriately, managing diaries and schedule meetings and appointments, making travel arrangements, process expenses and other administrative duties
  • Take in large quantities of written and verbal communication quickly and produce accurate, timely and well-presented minutes and supporting documentation from Board meetings
  • Produce reports, presentations and briefs
  • Work to tight deadlines and perform well under sustained pressure with the capability of quick thinking in rapidly changing scenarios
  • Handling telephone calls professionally, ensuring a high level of customer service when interacting with internal and external customers
  • Hands on Office management to ensure the smooth running of both the Cardiff and London offices
  • Order stationary when required and the weekly breakfasts and snacks
  • Event Management when required
  • Willing to help with tasks outside their job

A Little About You:

  • Proven working experience as a Personal Assistant
  • Customer focused with excellent team working skills and the ability to work collaboratively and co-operatively with colleagues, building effective working relationships with all functions of the business
  • An aptitude for using own judgment and decision making with the ability to work on initiative
  • Not afraid to get stuck in to positively improve the office with day to day tasks
  • Highly organised, self-reliant, efficient and self-motivated with the ability to systematically plan own work and that of others
  • Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software package
  • Outstanding organisational and time management skills
  • Ability to multi-task and prioritise daily workload
  • Excellent verbal, written and proof reading skills with high attention for detail
  • You understand working discretely with sensitive information and the importance of confidentiality
  • You are an effective team player and have the ability to communicate clear and concise instructions



Kickass employees need kickass benefits, that’s why we’ve crafted the perfect package to suit everyone’s tastes. Including nearly everything (no office dogs, yet) our employees need to produce their best!


  • 28 days holiday + Bank Holidays
  • Discounted Gym Membership
  • Private Medical Insurance
  • 2 days charity leave per year
  • Interest Free Season Ticket Loan
  • Ride to work
  • Eyecare Vouchers
  • Childcare Vouchers
  • Recruitment Bonus
  • Fresh Fruit, Breakfast, Snacks and Drinks
  • Beer Fridge
  • Free Takeaways
  • And so much more..