Executive Assistant

  • Rubikloud
  • Toronto, ON, Canada
  • Jan 22, 2018
Full time Executive

Job Description


Named as one of Deloitte’s Fast 50 2015 Companies to Watch, we are rapidly growing. We are looking for a self-driven Executive Assistant to play an integral role in executing Rubikloud’s growth strategy. No job is too big or too small for you - you take pride in everything you do!


What You Will Be Doing:

  • Act as the main liaison between the CEO and various internal and external stakeholders.
  • Provide professional and confidential executive support along with general administrative duties that may arise in support of the CEO.
  • Maintain an organized filing system of electronic documents.
  • Work closely with other team members and departments for effective support and special projects.
  • Manage complex domestic and international travel arrangements and proactively check on cancellations or delays to ensure alternate arrangements are made.
  • Managing CEO’s calendar and expense reports.
  • Arranging conference calls, scheduling meetings, and taking minutes.


  • Previous experience as an executive assistant, administrative assistant or secretary with excellent communication.
  • Superb organizational skills and ability to manage multiple priorities with tight deadlines.
  • Excellent independent judgment and a high degree of interpersonal effectiveness to manage the CEO’s changing schedules and priorities.
  • Demonstrated discretion and confidence dealing with highly sensitive matters.
  • Exceptional attention to detail and prioritization skills.
  • Proficient in MS Office and the Google Suite.
  • Prior start up experience is a huge plus!


The opportunity to work at a hyper-growth startup with really smart and nice people. We value our people and work life balance. We offer competitive compensation including equity options - we want all Rubikrew to own part of the Company. You will have a full health benefits package including extended health care, dental, and vision. Lunch is catered Monday to Thursday so you won’t have to worry about packing a lunch! Healthy snacks and drinks are also provided to keep you energized. Additionally, we offer a personal development budget that you are free to use for professional development or even as a fitness allowance.