Receptionist

  • Paysafe
  • Miami, FL, United States
  • Jul 28, 2017
Full time Management

Job Description

We are looking for a Receptionist to join our Digital Wallets family in Miami, FL.

 

The Receptionist is responsible for greeting local and international visitors as well as answering and directing incoming phone calls.  Additionally, this role provides general office support with a variety of administrative activities and related tasks.

 

Your duties will include:

  • Ensure office is open and closed for normal work hours.
  • Answer and direct calls and respond to general inquiries.
  • Greet, announce and escort local and international guests and vendors.
  • Maintain visitor log and distribute visitor badges according to PCI standards.
  • Maintain contents of digital board
  • Pick-up, open, date stamp, record and distribute incoming mail, courier deliveries and FedEx Shipments.
  • Coordinate shipments of express mail services (FedEx, UPS, etc.)
  • Maintain, distribute and track a minimum inventory of office supplies and kitchen supplies.
  • Maintain conference room: manage meeting room/bridge conference schedule; coordinate catering for meetings and/or workshops including setup and clean up.
  • Ensure that common areas are kept in an orderly fashion.
  • Coordinate office events.
  • Run miscellaneous errands locally upon occasion.
  • Coordinate office announcements to staff.
  • Design, set up and maintain a variety of computer and hard copy filing systems.
  • Type memos, letters and reports as directed.
  • Assist with other related clerical duties such as photocopying, faxing, filing and collating.
  • Assist Finance with the tracking of invoices and credit card receipts

 

Qualifications we look for in the ideal candidate:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION / EXPERIENCE:

  • High School Diploma required
  • Associates degree preferred
  • 2 years of related experience

 

REQUIREMENTS / SKILLS / ABILITIES:

  • Must be 100% fluent in English (written and verbal)
  • Reliable with excellent time management
  • Self-motivated with ability to work independently within a team environment
  • Knowledge of administrative and clerical procedures
  • Microsoft Office Suite:  MS Word and Outlook a must.  PowerPoint and Excel a plus.
  • Excellent written and verbal communication skills
  • Customer / Client Focus
  • Attention to detail
  • Takes initiative

 

OTHER KEY SKILLS AND ABILITIES:

  1. Integrity
  2. Action / Results Oriented
  3. Collaborative
  4. Customer Service Oriented
  5. Creative
  6. Adaptability
  7. Continuous improvement

 

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing this job, the employee is regularly required to stand, walk, talk and/or hear.  The employee may require lifting or moving up to 10 pounds.