Personal Assistant - Management Assistant (Based in Gent)

  • Silverfin
  • Ghent, Belgium
  • Jul 28, 2017
Full time Secretary

Job Description

Are you a detail-oriented, creative, reliable individual, eager to join the enthusiastic team at Silverfin and to support our executives? As a Personal Assistant you'll be the glue that holds everything together - from calendaring and travel to reporting processes and team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks to support Silverfin’s objectives and take us to the next level. We are looking for someone who loves to learn, enjoys taking on new tasks and projects, and who excels at being mindful of details in an energetic, fast-paced environment.

 

Your job

  • Maintain calendars, requiring coordination with executives and employees
  • Schedule travel, with the impeccable attention to detail that complex travel booking requires
  • Ensure your executive is prepared for all meetings and events, and assist with preparation of presentation materials
  • Find new and efficient ways to create and maintain systems and processes to help maximize your executive’s time, including weekly reporting, goal setting, and team meetings
  • Prioritize and manage multiple projects simultaneously, proactively identifying gaps and taking full responsibility for each project
  • Develop a deep understanding of the team and field requests and inquiries from members, making a point to be available and approachable to everyone
  • Demonstrate composure and flexibility, regardless of competing priorities

 

Some of our challenges

  • Executive team is supporting an organization that is growing very quickly
  • International expansion requires frequent travel arrangements to be made
  • Processes are under constant strain due to fast growth

 

Requirements

  • Experience handling a wide range of administrative and executive support tasks and projects, and communicating with all types of people
  • Extraordinary organizational skills, and appreciation for the challenges of supporting a growing team of diverse personalities
  • The ability to work with team members at all levels, sometimes under pressure, while remaining proactive, resourceful and efficient, with a high level of professionalism and discretion
  • Expert level written and verbal communication, and computer skills including the ability to use Gmail, Google Docs/Sheets/Forms, and Slack

 

What we offer

  • A competitive salary with extra benefits
  • The opportunity to work for an exciting company with a large international customer base
  • A stimulating working environment with passionate colleagues
  • Endless supply of excellent coffee, fresh fruit and... cocktails on Friday
  • Regular and fun team activities