Office Manager & Admin Support Ninja

  • Qover
  • Brussels, Belgium
  • Jul 14, 2017
Full time Secretary

Job Description

Office Manager & Admin Support Ninja

Your role is to support the organisation in all administrative matters. You work in close collaboration with the insurance operations in order to support Qover daily activities. You are an asset to the company: you manage the office, you support the Human Resources and follow Administrative files. You are a ninja.




  • You follow administrative files such as subsidies, banks, wages, etc;
  • You work closely with external accountants and help for Invoicing & payments
  • You assist with time keeping and expense reports;
  • You are in close contact with service providers and make sure they’re paid on time;
  • You help organize meetings, events, agendas;
  • You are in charge of internal meeting rooms and manage catering when necessary;
  • You advise new on-boarding colleagues;
  • You carry out the contractual HR on-boarding process;
  • You work in close collaboration with the social secretariat, manage internal HR planning and help set up work contracts;
  • You make sure the office is kept in order, order necessary office furniture, have contact with our external providers (cleaning company, plant watering company, etc.);
  • You archive and classify all documents according to the internal procedure;
  • You prepare the agenda of the managers meetings;
  • You support commercial operations, marketing initiatives & external communication;
  • You organise employee’s travels;
  • You represent the spirit and the image of Qover when answering the phone and welcoming guests and act in a professional manner;
  • Benefits administration (mobile, fleet management etc.);
  • Assist over payroll procedure (employees leaves & timesheet).

 Experience and skills:

  •  Bachelor degree or any equivalent educational background;
  • Good communication skills, clear and to the point;
  • Perfect level of French, Dutch and English (verbal and written), other languages are assets;
  • You are structured in work and set priorities to respect deadlines;
  • You have a state of the art knowledge of MS Office Software;
  • You are pro-active and take initiatives when needed;
  • Proofreading and editing skills;
  • You are fun

Our Team

Quentin, Jean-Charles, Geert, Denis, Romuald, Ali, Juan & Eléonore

Please send your resume and a motivation letter at the attention of Eléonore.